Assignment 1: Procedural Email Message

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Assignment 1: Procedural Email Message

Week 2 Assignment 1 – Submit Here

Students, please view the “Submit a Clickable Rubric Assignment” video in the Student Center.
Instructors, training on how to grade is within the Instructor Center.

Assignment 1: Procedural Email Message
Due Week 2 and worth 140 points

Write a procedural email message to employees reminding them of standard operating procedures or organizational changes that take the form of step-by-step instructions. Be creative, or use an issue applicable to your work environment. (Example can be found on page 105, Figure 6-14, of the course text.)

The message should take the form of an email; however, you will submit your assignment to the online course shell.

The procedural message must adhere to the following requirements:

  1. In terms of content:
    1. Introduce the main idea of the message in a concise, informative manner.
    2. Itemize three to five (3-5) key points with detail.
    3. Provide information about where and to whom questions should be directed.
  2. In terms of format:
    1. Use a descriptive title or heading.
    2. Use bullets to separate ideas and simplify reading.
  3. In terms of style:
    1. Include an appropriate and professional greeting / salutation.
    2. Begin statements with action verbs.
  4. In terms of clarity / mechanics:
    1. Ensure that there are no grammar or spelling errors.

Your assignment must:

  • Be typed, single-spaced, using Times New Roman font (size 12), with one-inch margins on all sides. Check with your professor for any additional instructions.

Submitting your assignment:

  • Submit your assignment through the online course shell only.

The specific course learning outcomes associated with this assignment are:

  • Use writing process strategies to develop brief business documents, such as routine messages, bad news messages, and persuasive/sales messages.
  • Support ideas or claims in body paragraphs with clear details, examples, and explanations.
  • Organize ideas logically by using transitional words, phrases, and sentences.
  • Use sentence variety and effective word choice in written communication.
  • Write clearly and concisely using proper writing mechanics. 

Grading for this assignment will be based on quality, logic / organization of the email, and language and writing skills, using the following rubric.
view the grading rubric BELOW

Points: 150

Assignment 1: Procedural Email Message

Criteria

Unacceptable

Below 60% F

Meets Minimum Expectations

60-69% D

Fair

70-79% C

Proficient

80-89% B

Exemplary

90-100% A

1a. Introduce the main idea of the message in a concise, informative manner.

Weight: 10%

Did not submit or incompletely introduced the main idea of the message in a concise, informative manner.

Insufficiently introduced the main idea of the message in a concise, informative manner.

Partially introduced the main idea of the message in a concise, informative manner.

Satisfactorily introduced the main idea of the message in a concise, informative manner.

Thoroughly introduced the main idea of the message in a concise, informative manner.

1b. Itemize three to five (3-5) key points with detail.

Weight: 10%

Did not submit or incompletely itemized three to five (3-5) key points with detail.

Insufficiently itemized three to five (3-5) key points with detail.

Partially itemized three to five (3-5) key points with detail.

Satisfactorily itemized three to five (3-5) key points with detail.

Thoroughly itemized three to five (3-5) key points with detail.

1c. Provide information about where and to whom questions should be directed.

Weight: 10%

Did not submit or incompletely providedinformation about where and to whom questions should be directed.

Insufficiently provided information about where and to whom questions should be directed.

Partially provided information about where and to whom questions should be directed.

Satisfactorily provided information about where and to whom questions should be directed.

Thoroughly provided information about where and to whom questions should be directed.

2a. Use a descriptive title or heading.

Weight: 5%

Did not submit or incompletely used a descriptive title or heading.

Insufficiently used a descriptive title or heading.

Partially used a descriptive title or heading.

Satisfactorily used a descriptive title or heading.

Thoroughly used a descriptive title or heading.

2b. Use bullets to separate ideas and simplify reading.

Weight: 10%

Did not submit or incompletely used bullets to separate ideas and simplify reading.

Insufficiently used bullets to separate ideas and simplify reading.

Partially used bullets to separate ideas and simplify reading.

Satisfactorily used bullets to separate ideas and simplify reading.

Thoroughly used bullets to separate ideas and simplify reading.

3a. Include an appropriate and professional greeting / salutation.

Weight: 10%

Did not submit or incompletely included an appropriate and professional greeting / salutation.

Insufficiently included an appropriate and professional greeting / salutation.

Partially included an appropriate and professional greeting / salutation.

Satisfactorily included an appropriate and professional greeting / salutation.

Thoroughly included an appropriate and professional greeting / salutation.

3b. Begin statements with action verbs.

Weight: 10%

Did not submit or incompletely beganstatements with action verbs.

Insufficiently began statements with action verbs.

Partially began statements with action verbs.

Satisfactorily began statements with action verbs.

Thoroughly began statements with action verbs.

4. Ensure that there are no grammar or spelling errors.

Weight: 10%

Did not submit or incompletely ensured that there are no grammar or spelling errors.

Insufficiently ensured that there are no grammar or spelling errors.

Partially ensured that there are no grammar or spelling errors.

Satisfactorily ensured that there are no grammar or spelling errors.

Thoroughly ensured that there are no grammar or spelling errors.

5. Clarity, writing, and mechanics.

Weight: 25%

More than 8 errors present

7-8 errors present

5-6 errors present

3-4 errors present

0-2 errors present